North County Catholic Youth Council

Executive Board Meeting Minutes

Minutes for the District meeting dated 03/13/07 – held at Christ Light.

1 – Opening Statement

-- Meeting began at 7:07 PM with the reading of the opening statement.

2- Minutes – Feb 2007

-- Adjustments – John Havican omitted from attendance section, Patty Burgess listed twice under volleyball, 2^nd name should be Patty Schulz.

-- Motion to accept with changes by Bruce Exely, seconded by Pat Boul. PASSED

3 – Future EBM dates

-- Future dates are as follows

April will be held at Sacred Heart on the 10^th.

May will be held at Blessed Teresa on the 8^th at the Parish Center.

June will be held at St Ferdinand, date to be announced.

4 – Treasurer’s Report: Ron Martin

-- The following forms were handed out and discussed without any objections

1) The March 2007 meeting financial statement was discussed including the following items: Reconciliation Summary, outstanding payables, accounts receivable, parish accounts due and the out of district account due.

-- The indoor soccer tournament was discussed again. Nothing has changed from last month, leaving the district with a shortage of over $4000.00 Eric mentioned that he has sent e-mails to Don Merz trying to get reconciliation summary. Bruce Exely and Rick Ulreich were asked to continue the contact with Don since they are from the same parish.

-- Due to the excessive amount of time it has been taking to get paid by out of district teams, it was suggested that we make the out of district teams pay up front.

5 – Hearing Board Report: Pat Boul / Eric Spalding

-- An 8^th grade boys from St Ann received two technicals in one game and served a one game suspension. Eric Spalding announced that the one game suspension was satisfaction enough for the offense.

-- One of our senior officials has had written complaints turned in concerning their behavior in a recent game. Eric Spalding feels a hearing board may be needed but wants to get information from the official before making any decisions.

-- Last month St Martin announced that a high school boy was taken off the team after he through a shoe. After sitting out 4 to 5 games the player suddenly decided he wanted to play again and is back on the team. Yes he served an adequate suspension but why is he back on the team when it was announced he was off the team.

6 – Basketball Report: Mike Mohlenkamp / Sylvia Thissel (absent) / Eric Spalding / Rick Ulreich

-- The following dates were mentioned as reminders.

Playoffs – Will run from March 27^th to April 1^st with St Louis City hosting the boys and St Charles hosting the Girls. No wildcards should be given now that we have 6 districts.

Playoff meeting – will be held on March 26^th.

-- The Spirit of St Louis games will be held at Trinity, North American Martyr and possibly St Angela Merici on April 2^nd, 3^rd and 4^th. North County will have 1 girl’s team and 2 boy’s team. Eric Spalding mentioned that all the names have not been turned in yet, please get them in ASAP.

-- The NCCYC Spirit Games (March 24^th at St Rose) are on track and is expected to run without any problems. The rosters and schedules are done and available tonight. St Rose is taking care of the food, supplying workers for the concession stand. Rick asked that the NCCYC support this event and help out. No one volunteered to help so St Rose will make sure they have people to keep score and run the game clock.

-- Steve Stead then asked to have the floor and proceeded to express his displeasure / concern that the NCCYC parish reps are not at any games unless they are their own kid’s game. There has been a problem this year with the behavior of the coaches and parents. He wants the parish reps and other members of the NCCYC to step up and toughen up with the coaches and parents. There is a certain type of behavior that is expected by all people in attendance at the games. Mike Moehlenkamp then stated that part of the problem is with the young officials as they are not sure how to handle the situation or can be intimidated by the coaches and fans, but that does not excuse the behavior that has been taking place, leaving Mike and others to agree that the main problem is getting the coaches, parents and all people present to show the proper behavior. The next item that was mentioned by the head table was that if quicker action is going to be done, it can’t wait 3 to 4 weeks to report incidents at the next meeting. Within a day or two communications, either phone calls or e-mails, has to be done for quicker action to take place. Along with this communication, the officials need to fill out reports on the game events.

7 – Baseball Report: Sylvia Thissell (absent) / Paul Bober

-- The following items were due tonight: team entry forms, parish activity list, field availability list and coordinator’s list.

-- The screening meeting will be held at Blessed Teresa Parish Center on Monday March 19^th at 7 pm.

-- Rosters are due at the April athletic meeting. A roster review meeting needs to be held around April 12^th, location and exact date and time to be announced later.

-- The season is expected to start the first week of May and a kick-off meeting is expected to be held a week before the start of the season.

-- Bob Graham announced that there will be a training league coordinator meeting on March 22^nd at Blessed Teresa school cafeteria, starting at 7 pm. At this meeting the issues of base distance, who provides bases, team fees and any other thing that needs to be resolved to keep all training leagues similar.

-- The training league team locations are as follows: Kindergarten boys = St Martin, 1^st grade boys = St Sabina, 2^nd grade boys = Christ light (HNOJ site), Kindergarten girls = Blessed Teresa, 1^st girls = Christ Light (OLR site), 2^nd grade girls has no site as of now and is open for any parish that does not currently have a training league. If you are interested in hosting the 2^nd grade girls, contact Bob Graham, if no non hosting parish wants the 2^nd grade girls, a parish that currently has a training league can take the 2^nd grade girls league.

-- The training league team entry forms are due to Bob Graham no later then the screening meeting on Monday the 19^th.

-- Training league rosters are due to Bob Graham and he asked if they could be sent via e-mail if at all possible.

-- Bruce Exely announced that the NCCYC parish picnic / spirit game will be held on Saturday July 7^th. This needs to be announced and possibly put into the kick-off packets.

-- Voting on the proposed NCCYC rule changes.

1) A “lead off” of no more then 6 feet may be taken at all bases: to be marked in some manor in the dirt. If violated time will be called and the runner must return to the base. – discussed, amendment by Bruce Exely, 2^nd by Gene Osborne to eliminate the 6 ft and allow any distance was voted down by a roll call vote with 10 no, 2 yes and 1 abstain. Voting was then done on the original proposal by roll call vote and was voted down with 11 no, 1 yes and 1 abstain.

2) Stealing: A runner may steal second and third base only. After stealing to third base, the only way a runner may proceed to home is by being batted, balked or walked in. If a play is made on a runner stealing second and overthrown, the runner may advance only to third. – discussed, amended to have no stealing in 3^rd grade and allow stealing in 4^th grade of any bases by Bruce Exely and 2^nd by Al White. Voted by roll call and failed with 10 no, 4 yes. The original proposal was then voted on and it passed by roll call vote with 7 yes and 7 no, Eric Spalding as chairman casted the deciding vote of yes.

-- Steve Stead announced that the training dates for the baseball and softball officials will be April 14^th and 15^th. Training league coordinators are advised it might be beneficial to send their umpires to the classes. The training will be held at North American Martyr.

8 – Softball: Steve Stead / Paul Bober

-- see baseball notes above, same notes as baseball. The proposed rule changes voted on above are only for baseball and do not relate to softball.

9 – Golf: Eric Westrich

-- West County is the only other district that is currently offering golf. Other districts are looking into the idea of starting a golf program.

-- The golf season will be starting on Saturday April 14^th. If a team has a conflict due to baseball or softball they can talk to Eric Westrich and possibly change their tee time.

10 – Soccer Report: Jim Lilly / Tom Longinette (both absent)

-- No new information to report

-- Eric Spalding announced that he had soccer trophies to give out.

11 – Volleyball Report: Patty Burgess / Patty Schulz (absent)

-- Patty announced that No Limits will be holding camps and Patty Burgess will get the information to the parish reps and to Rick for the web site.

12 – CYC Main Office Report: Eric Spalding

-- In the packets that were given out tonight, there were proposed constitution and basketball rule changes. We will vote on these at our April meeting so Eric knows how vote at the May CYC main office meeting.

-- A list of the track preliminary rounds was given out. John Schlereth asked for a final list to use for reference with baseball / softball scheduling. The main office is looking into the idea of having each district do their own preliminaries and then one overall track final. This would mean they will have to put a committee together, and we would like to have a district rep at this committee.

-- Eric Westrich announced that St Ferdinand will host their annual track meet on April 21^st at Hazelwood West. They will be having the same events that the CYC main office hosts. The meet will have no limit on teams, and no fee. This is a great opportunity for the parishes. Rick then asked that the district step up and help St Ferdinand run this event especially since there is no fee.

13 – Web Site – Rick Ulreich

-- Rick announced that with baseball / softball season the web site will be 1 year old and it will be interesting to see how the web site usage is now that we are hitting coaches, players and others that have already been exposed to the web site.

-- Rick then announced that the agreement that he has for the maintaining and running the web site is up for renewal. He kept the same proposal out there to be renewed for another year. BJ made a motion to renew the agreement, which was seconded by Vic, motion passed.

-- A discussion was held on how to move the district into using the web site for reschedules instead of having to make phone calls. It was discussed and believed that the district is not at this level with all the coaches and parents yet. Rick did say that he will put a separate page up that lists the reschedules so we can see the hits it receives and try to find a way to proceed with lessening or eliminating the phone calls.

14 – Old Business

-- Names are due tonight for the John LePage Scholarship. No new applicants will be accepted after tonight.

15 – New Business

-- Ron was wondering when the CYC main office is going to go to a calendar year instead of the current school year calendar. Eric Spalding has not heard anything but will look into it.

-- Valley of the Flowers, it was brought up that last year after the event, we talked about putting at least a float in the parade the following year. It is too late to be a sponsor this year but Vic will look into what it takes to get a float in the parade.

-- It was announced that Transformation Christian School has gotten permission from the CYC main office to move into the NCCYC. It was then discussed if we were willing to accept Transformation and to what level. John Schlereth noted that Transformation used to be part of the old Metro North and he has had dealing with the man that is still in charge of their athletics. A discussion the followed on how to handle them coming into the district, based on comments by John Schlereth, and information that Rick received from Paul Scovil, it was suggested that they become a member at large but not a full participating member. They would be equal to Ascension and St Vincent.

-- Ron then made a motion to have Transformation be an out of district team for the remainder of 2007 and then after we have time to get to know them, and they have time to see how the NCCYC runs, in 2008 they can become a member at large and not be considered an out of district team. Tim King seconded this motion and it passed. A comment was made that their rosters should be of kids from only the parish or school. Rick then said he would contact Transformation and let them know of the decision.

-- A motion was then presented by BJ that all out of district teams should have to put up a $200 deposit when they turn in their team entry form. The remainder of the money must be paid by the kick off meeting. Seconded by Ron Martin and passed. A second motion was presented by John Schlereth to make that deposit non-refundable, seconded by Jeff Antrainer, motion passed.

15 – Motion to Dismiss

-- Motion to adjourn by Tim King and seconded by Jeff Antrainer, passed at 10:30 pm.

ATTENDANCE

Officers

Chairman Eric Spalding present

Vice Chairman Pat Boul present

Asst Vice Chairman Rick Ulreich present

Treasurer Ron Martin present

Parish Representatives

Blessed Teresa Jeff Antrainer present

Christ Light of the Nations Bruce Exely present

Our Lady of Guadalupe Steve Sachsenheimer absent

Tim King present

Sacred Heart Randy Masterson present

St Angela Merici Larry Alberici present

St Ann Curtis Evans absent

Blake Kaelin absent

St Ferdinand Eric Westrich present

St Martin DePorres Al White present

St Norbert John Havican absent

St Rose Philippine Duchesne Thom Jedding present

St Sabina Rich Heisse absent

St. Vincent Jason Acklin absent

Soccer

Chairperson Tom Longinette absent

OIC Jim Lilly absent

Asst OIC Rick Vogt absent

Training League Coordinator Bob Graham present

Volleyball

Chairperson Patty Burgess present

OIC Patty Schulz absent

Asst OIC ( open ) n / a

Training League Coordinator ( open ) n / a

Basketball

Chairperson Sylvia Thissell absent

OIC Bob Schumacher absent

Temp OIC Mike Moehlenkamp present

Asst OIC Sylvia Thissell absent

Training League Coordinator Jim Lilly absent

Baseball

Chairperson Paul Bober present

OIC Sylvia Thissell absent

Asst OIC Bob Schumacher absent

Training League Coordinator Bob Graham present

Softball

Chairperson Paul Bober present

OIC Steve Stead present

Asst OIC Jackie Jaques absent

Training League Coordinator Bob Graham present

Golf

Chairperson / OIC Eric Westrich present

Misc Personnel

Asst Special OIC James Schmidt absent

Data Entry Tech Cindy Mooney absent

Data entry Tech Tammy Lee absent

Equipment Manager ( open ) n / a

Special Advisor Gene Osborne present

Past Chairmen

Steve Andres absent

Gerry Bucher absent

John Schlereth present

Bob Graham present

Sylvia Thissell absent

Kevin Hunn absent

Bob Schumacher absent

Ron Martin present

Mike Kohl absent

Ken Kohmen absent

Mark Kaufman absent

Jim Lilly absent

Jeff Moore absent

Bob Jercinovic present

George Dorenkamp absent

Vic Vosbrink present

Non-Member attendees

Joe Frazier St Martin

Terry Madigan Guadalupe

Jim Thomasson St Angela